Level

Mid Management

Department/ Location

Corporate Procurement/Head Office

Reporting Line

Buyer/Senior Buyer

Position Purpose

The Junior Buyer role's activities are related to the procurement and acquisition of materials and services to support the company operations and growths plan at optimum cost, quality and delivery. These activities include: purchase order management, sourcing, contract negotiations, spend analysis, and supplier performance management. 

Principal Responsibilities

·         Actively participate in the creation, negotiation, and management of supplier agreements – covering cost, quality, and delivery terms.

·         Issue Purchase Orders, check acknowledgements and arrange delivery of materials & services

·         Ensure all items are received on time, in full and in the good condition

·         Expedite, reschedule or cancel material/services deliveries as dictated by changes in demand with the goal of continually aligning supply with demand

·         Reconcile payment discrepancies between PO receipts and Accounts Payable.

·         Contacts suppliers via the telephone and/or email to secure firm ship dates and quantities.

·         Track and analyze monthly metrics and/or data. 

·         Contributes to and supports departmental initiatives and metric achievements.

·         Ensure all relevant information in computer system is kept up-to-date – including supplier details, cross-reference information and prices

·         Document all work according to established procedures and guidelines and prepare or assist in preparing various reports as required

·         Regularly communication with suppliers & internal stakeholders by phone, e-mail or personal meeting

·         Build strong relationships with existing suppliers and continue to develop relationships with new potential suppliers

·         Ensure the loss prevention is covered through HSE aspects in the procurement process.

·         Assist buyer(s) with the day to day demands as and when required

Key Performance Deliverables

·         Procurement cycle time (i.e.  Average time to procure)

·         Cost Improvements (Cost avoidance & reduction)

·         Delivery on time & in full (OTIF)

·         On time payment

·         No. of audit observations

Critical Skills Required

Functional / Non Functional  Competencies:

·         Negotiations

·         Contracts Management

·         P2P/Source to Pay (S2P) process

·         Procurement software systems

·         Procurement best practices

·         Procurement Policies, Guidelines & Standards.

·         Understanding regarding cost drivers of spend category etc.

·         Understanding of supply market

·         Materials flow and their management

·         Audit processes and methodologies

·         Finance of Non Finance

·         Project Management

·         Problem Solving

·         Communications & influential

·         Stakeholder Management

Experience

·         2+ years related experience

·         Adaptability and flexibility to a dynamic work environment and changing priorities

·         Ability to multi-task and meet deadlines in a fast paced environment

·         High sense of urgency and the ability to work under pressure

·         Able to work independently and in a team environment

·         Ability to work under pressure

·         Ability to play with numbers.

Education/Qualification Requirements

Master’s degree in Business Administration preferably with someone working towards international certification in procurement & supply chain (e.g. CIPS, ISM, APICS)