Level

Mid Management

Department/ Location

Corporate Procurement/Head Office

Reporting Line

Procurement Category Head

Position Purpose

The Procurement Analyst provides support to the procurement organization with a focus on analysis, reporting and measurement to ensure that business and team targets are on track & achieved. Associate will deliver insightful & actionable analysis (i.e. such as spend analytics, benchmarking etc.)  in relation to internal & external data analysis to help in making informed business decisions in addition to ensuring compliance with all procurement policies, procedures and processes.

Principal Responsibilities

·         Management of all key financial data directly linked to Procurement activity

·         Market analysis for specific categories and commodities to identify supplier activity, price, performance etc.

·         Analysis of past expenditure & potential future demands to help identify procurement opportunities

·         Support procurement activity through the development of cost analysis breakdowns, modelling and tender response analysis

·         Support budgeting and planning for all forecasted cost savings

·         Monitoring and analyzing supplier performance against contracted pricing schedules, KPIs, cost saving targets and rebates etc.

·         Design and implement effective reports and controls for all phases of procurement activity

·         Driving best practice and compliance by building business unit spend compliance and analysis reports

·         Ensure compliance with department policies and procedures and applicable laws, rules, and regulations

·         Provide training to internal & external stakeholders on the procurement policies, procedures and processes

·         Explore opportunities for developing templates for making procurement processes more effective and efficient

·         Maintains awareness and inform the internal stakeholders about new products, trends and developments in the fields related to area of assignment; incorporates new developments as appropriate; ensures processes, policies and practices are interpreted and applied consistently and effectively.

·         Keep all the procurement manual and processes up to date in consultation with Procurement Leadership Team.

·         Support procurement team in managing and executing S2P/P2P process for low value procurement

·         Coordinate with Procurement Leadership Team and System Support Analyst for implementation of procurement systems

·         Any other responsibility in lieu of business support, analysis or reporting.

Key Performance Deliverables

·         Spend analytics

·         Category specific reporting (e.g. Commodity etc.)

·         Macroeconomics data reporting (e.g. inflation, foreign exchange, interest rates, taxes, duties etc.)

·         Procurement dashboard

·         Savings reporting

·         Working capital reporting

·         Inventory reporting

·         Any other form of reporting to support management decision making

Critical Skills Required

Functional / Non Functional  Competencies:

·         P2P/Source to Pay (S2P) process

·         Procurement software systems

·         Procurement best practices

·         Inventory management practices & systems

·         Audit processes and methodologies

·         Understanding business environment (Micro & macro environment)

·         Result focused with ability to get desired results from others

·         People capability development

·         Proactive Cooperation

·         Ability to take initiative and influence other with integrity

Experience

·         Proven experience in an analytical role that requires interpreting the analyzed data and providing insight, ideally regarding contract performance or procurement spend

·         Previous exposure to working within a contract / procurement function is highly desirable

·         Ability to approach and engage with senior stakeholders, both internally and externally

·         In depth knowledge of Procurement and supply chain process and software systems

·         High proficiency with Microsoft Excel and other data analytics tools.

Education/Qualification Requirements

·         Bachelor’s degree in computer sciences/engineering

·         3+ years related experience